Happy Summer lovely readers!
It’s been a while since our last post and that can only mean one thing. Well, ok - two things. We’ve been busy planning lovely weddings, but also we didn’t get around to writing anything.
We’ve just finished a whopper of a wedding weekend which just so happened to fall on the hottest day of the year so far. 33 degrees in a literal glass house - yep! And it got us to thinking, weather is one of the (only) things we planners can’t do anything about, but when it comes to extreme hot and cold temperatures on your wedding day, there are a few things you can do to keep you and your guests more comfortable, for all budgets.
HOT HOT HOT
So, if you’re getting more than you bargained for with the sun (I only asked for clear skies, not to sweat my makeup off by 11am!) there are lots of things you can do to try and cool down your guests - some more effective than others, depending on how much you are willing to spend or how much time you’re willing to spend doing it.
FREE: A good old fashioned email out to your guests the week of the wedding with a heads up is the least you can do in this scenario. Especially if they are coming from overseas and will be packing to travel for your wedding. Let them know the deal with the weather and to make sure they bring appropriate clothing, hats, sun cream, fans, anything they can think of to deal with the hot weather of their own accord.
Doing it this way is the easiest and cheapest, but puts the onus on your guests for their own comfort level so depends how you feel about that one!
£: Ask your caterer or venue to set up a hydration station at both the ceremony and reception. Even if it’s jugs of ice tap water with a bit of fruit to make it look good, your guests will appreciate it and it’s a quick, cheap and easy thing to to.
Hire or buy a handful of parasols if your venue doesn’t have a lot of shade. On a super hot day, your guests will all crowd to the shadiest spot so help spread people out by dotting some umbrellas out if you have to be outside.
Set up a few baskets of useful goodies like water misters, sun-cream, a handful of parasols, (bug spray if you’re in the countryside) and deodorant - anything you think might help your guests cope with the heat without having to provide individual items for each guest.
££: This one takes a bit of advance knowledge but consider printing your order of service on thick enough card for guests to fan themselves, or actually design them as paddle fans.
Even if your wedding is a black tie affair, no one will be turning down an ice lolly. Buy a bulk order of popsicles and watch them disappear within minutes (because your guests took them, you understand, not because they melted).
Give a personalised fan to every guest as part of your wedding favours (even if you weren’t planning to do those) so they have something to use while at their tables.
£££: This is the ultimate cool down option but comes at a larger cost. Hiring in fan units will set you back maybe up to £1000 for professional cooling, but they get the job done and make indoor events much more enjoyable.
I SAID “BRRR, IT’S COLD IN HERE”
I know, hard to imagine when we’re basking in the British sunshine right now, but on the other side of the spectrum, we have the classic freezing-your-arse-off weather conditions which can even turn up when you least expect it, not just in what is meant to be Winter.
FREE: Again, a good old email or whatsapp broadcast out to your guests or message on the website to let people know about the possible temperature drop. Ask people to pack layers, warm coats, umbrellas (if the cold is also accompanied by wet) - just to set expectations and not take everything on yourself.
Ask your venues about coat and umbrella checks, and if you need to invest in a larger entrance mat if your venue has wooden or marble flooring to avoid guests slipping in puddles or, God-forbid, melting snow.
Speaking of umbrellas, if rain is forecast - grab yourself and the bridal party large clear dome ones. Trust us, you’ll thank us when you get your photos back.
And obviously, ask the venue to turn up the radiators :)
£: Swap out or add to your drinks offering something that will keep people warm when they arrive at your cocktail hour. A hot cocktail, maybe something with a little whisky, and ask if you can add a tea and coffee service earlier in the day to keep people warm before the ceremony or dinner.
Bulk buy some blankets and make a little display of them to let guests know they can grab one if they get cold at some point in the day, especially useful for older guests.
££: If any element of your wedding is outside, or even if it isn’t, a fire pit always goes down well. Especially if you booked your venue because of the stunning grounds or outdoor element, it would be a shame to keep people cooped up indoors without tempting them outside with FIRE!
A hot chocolate station with all the trimmings is a brilliant idea for post-dinner and always looks amazing.
£££: Big outdoor ‘pub garden’ style heaters are a great idea for warming things up outside, but as with the industrial fans, they come with a bigger price tag.