Wedmin couples always leave to the last minute
You may have been the reigning champ of checklists for the past year, but here’s what we’ve learned working with hundreds of couples: even the most organised ones leave these until late. So here’s your final‑weeks wedmin guide - the one that’ll help you sleep better and enjoy the last stretch.
Check Your Timeline (Like, Really Check It)
This is the moment to go through your day with a fine‑tooth comb.
Ask yourself:
Does everyone know their cues?
Where are the gaps?
Who’s responsible for what?
What’s the signal for speeches?
Delegation isn’t weak, it’s strategic. Give trusted people clear roles so nothing awkwardly fizzles or gets missed.
Share the Digits
If you don’t have a planner (or someone equally Monica Geller‑equipped in your tribe), make sure everyone has the right phone numbers.
Your suppliers should have:
Venue contacts
Your point person’s mobile
Transport company details
Emergency backup numbers
Use a WhatsApp group with all wedding crew on it - easier than 15 different message threads. But don’t set this up until a few days before, otherwise you will hear audible groans from all your suppliers with the anticipation of wedding spam.
Final Headcount for the Caterer
The last‑minute RSVP shuffle is real - and it affects your catering bill, plating numbers, and seating plan.
Make sure your caterer has:
Confirmed meal choices
Accurate dietary requirements
Final counts at least 3–4 weeks before the wedding
This avoids stress on the day and keeps your guests fed on time, which, let’s be honest, keeps everybody happier.
On‑the‑Day Stationery Must‑Checks
By now your table numbers, place cards (begging you to have them ready to go in order) and seating plan should exist (or at least be close). But there are a few extras that always get overlooked:
Guest book + pens
Orders of service
Menus and signage
A copy of your invitations for photography detail shots
Your photographer loves these - and so do the pretty detail shots they’ll capture for you.
Must‑Have Photo Lists
Your photographer and videographer should have a running list of the moments you absolutely insist on capturing.
Here’s what to include:
Family shot list
Bride + groom portraits (specific locations if you have favourites)
Detail photos (rings, shoes, stationery)
Special surprises or unique elements you’ve planned
If someone’s doing an outfit change, musical performance, or any kind of unusual element - make sure they’re briefed here too.
Awkward Family Situations (Handled)
We see this every wedding. Divorced parents? Cousins who “don’t speak”? Someone who always has to be next to the bride in photos?
Talk to your photographer ahead of time. Tell them what to avoid. This saves uncomfortable moments on the day and ensures your images reflect what you actually want.
Background Music Playlists
Sure, your band or DJ might have all the big hits, but what about:
Ceremony background music
Drinks reception vibes
Dinner playlist (and a cracker of a walk-in song for you two)
Between‑set grooves
Load these up in advance and assign someone to cue them. It keeps the energy flowing and eliminates awkward dead air when you least want it.
Honeymoon Prep
Before your wedding week disappears, if you’re going away pretty soon after:
Pack
Order foreign currency
Get travel insurance sorted
Confirm flights + transfers
Wrap this up early so the only suitcase waiting on departure day is your excitement.
Thank‑You Gifts & Bridal Party Treats
If you’re handing out gifts to parents or your wedding party on the morning of your wedding or during speeches, order them now.
Consider having flowers added for parents or VIPs — it feels classy and genuinely appreciated.
The Post‑Wedding Logistics
After the confetti settles, you’ll still want to collect:
Important keepsakes
Stationery you want to keep
Vendor gifts/invoices
Your marriage certificate (don’t let it end up in a bin bag - yes, it’s happened)
Assign someone responsible for packing these up and keeping them safe.
Revelry’s Final Word on Wedmin
Wedmin might not be glamorous - but it’s the difference between a chaotic finish and a calm, celebratory lead‑up.
And if wedmin feels overwhelming, that’s precisely what planners are for. Whether it’s our A Little Revelry service or The Full Revelry experience, we make sure nothing is left to chance - so you get to live every moment of your celebration.
📩 Ready to tick these off with confidence? Let’s chat.
